The Public Procurement Research Group, The University of Nottingham ("we") are committed to protecting and respecting your privacy. This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Data Protection Act 1998 (the "Act"), the data controller is The Public Procurement Research Group, The University of Nottingham of University Park, Nottingham NG7 2RD.
Our nominated representative for the purpose of the Act is Sue Arrowsmith.

1 Information we may collect from you

We may collect and process the following data about you:
1.1 Information that you provide by filling in forms on the PLAN Website [http://www.planpublicprocurement.org] (the "PLAN Website"). This includes information provided at the time of registering to use the PLAN Website, subscribing to our service, posting material or requesting further services. We may also ask you for information when you report a problem with the PLAN Website.

1.2 If you contact us, we may keep a record of that correspondence.

1.3 We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

1.4 Details of your visits to the PLAN Website and the resources that you access.

2 IP addresses and cookies

This website uses cookies to manage authentication, navigation, and other functions. By using our website, you agree that we can place these types of cookies on your device.

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.

Cookies

When you visit our website the Public Procurement Research Group,  University of Nottingham may send "cookies" to the browser on your computer, even if you do not provide us with any personal data. Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful as they enable us to recognise you (by a unique number allocated to you) when you return to our website and so to personalise your return by, for example, customising web pages based on which areas of the website were previously of interest to you. If you have previously provided us with personal data, then cookies may enable us automatically to fill in your name and other information when, for example, you complete an online form.

Cookies also enable us to compile anonymous, aggregated statistics which help us to understand how our website is used and how we may improve it. It is not possible for cookies to read personal information on your computer and/or to find out any personal information about you.

A list of the different cookies that are used on this website are set out below. We have categorised these to help you understand the type of function the cookies are performing.

Strictly Necessary Cookies:

These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies, some of the services you have asked for could not be provided.

Performance Cookies:

These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies do not collect information that identifies a visitor and all information collected is aggregated and therefore anonymous. These cookies improve how a website works.

Functional Cookies

These cookies allow the website to remember choices you make (e.g. language setting, text size) and provide enhanced, more personal features. They can help provide services such as local weather reports by storing in a cookie the region in which you are currently located. These cookies may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information collected may be anonymous and they cannot track your browsing activity on other websites.

3 Where we store your personal data

3.1 The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
3.2 All information you provide to us is stored on our secure servers.  Where we have given you (or where you have chosen) a password which enables you to access certain parts of the PLAN Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
3.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the PLAN Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

4 Uses made of the information

4.1 We use information held about you in the following ways:
4.1.1 To ensure that content from the PLAN Website is presented in the most effective manner for you and for your computer.
4.1.2 To facilitate the administration and operation of the PLAN Website and to ensure the information is kept up to date.

4.1.3 To allow you to participate in interactive features of our service, when you choose to do so.
4.1.4 To notify you about changes or other matters relating to the PLAN Website.
4.2 We will use and process the personal data you supply only for the purpose of maintaining and operating the database. The data you submit shall be used only for confirming your registration details and password (and for sending new passwords if you forget your current one) and for being contacted by the administrators. It will not be disclosed to any third party. However, we cannot be held responsible for any hacking attempt that may lead to the data you have submitted being compromised.

5 Disclosure of your information

We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

6 Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

7 Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

8 Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to [al.plan.admin@nottingham.ac.uk].